Bureau of Reclamation Student Trainee (Secretary) in Yakima, Washington

  • Duties



Reclamation is seeking an entry level Intern-indefinite looking for an opportunity to be a Student Trainee (Secretary). Make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

This opportunity is intended for (but not limited to) students who are pursuing a degree path, courses, or have the career goal of employment in the field of Administration and Office Support.

The selected student will be appointed at the GS-02 ($10.12 per hour) federal pay grade level, which is determined by meeting the qualification requirements.

This position is located with the Bureau of Reclamation, Pacific Northwest Region, Columbia-Cascades Area Office, located in Yakima, Washington. For more information about location visit: http://www.usbr.gov/pn/about/hr/area-information.html

At the present time, we have 2 vacancies; however, this announcement may be used to fill additional, equivalent positions at this duty location.

This is a career development opportunity in the excepted service under the Bureau of Reclamation Pathways Internship Program. It is designed to provide students currently enrolled in a wide variety of educational institutions, from high school to graduate level, with opportunities to work and get paid while exploring federal careers. The candidate selected to fill the position will be required to complete a Participant Agreement the spells out the requirements of the program, including an anticipated date for completing educational requirements related to the full performance grade level of the position.

For more information about the Pathways Internship program please visit https://www.opm.gov/policy-data-oversight/hiring-information/students-recent-graduates/#url=Program-Fact-Sheets

Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty at the location designated will be the responsibility of the selected employee.

Learn more about this agency

  • Receives incoming telephone calls to assist callers.

  • Provides clerical, typing, and filing support for office staff.

  • Prepares draft and final correspondence, reports, and other documents using correct punctuation, spelling, capitalization, grammar, and format.

  • Digital scanning and cataloging of files, drawings, blue prints, and other documents.

  • May provide backup for time and attendance.

Travel Required

Occasional travel - Occasional travel may be required.

Supervisory status


Promotion Potential


Who May Apply
This job is open to…

Students who are accepted for enrollment or currently at least half-time enrolled and seeking a degree (high school or college diploma, certificate, etc.) in a qualifying educational institution, including eligible veterans meeting this criteria.

Questions? This job is open to 2 groups.

  • #### Job family (Series)

0399 Administration And Office Support Student Trainee

  • Requirements


Conditions of Employment
  • U.S. Citizenship or National; at least 16 years old at time of appointment
  • Suitability for Federal employment determined by background investigation
  • Must submit a resume, transcripts, & supporting docs (See How to Apply)
  • Must be currently enrolled or accepted enrollment as a student
  • You must submit documents to verify you are a student
  • For veterans consideration, submit documents under Required Documents

To be eligible for this opportunity, applicants must:

  • be at least 16 years of age or older at the time of appointment;

  • be in good academic standing as defined by the school they are attending;

  • be a student who has been accepted for enrollment or is currently enrolled and seeking a degree (diploma, certificate, etc.) in an accredited high school, technical or vocational school, 2-year or 4-year college or university, graduate or professional school.

All Interns must meet all eligibility and qualification requirements by the closing date of the announcement. In addition, they must continue to meet these eligibility requirements throughout the duration of the appointment.

Individuals serving in Intern-indefinite appointments may be noncompetitively converted to a permanent position within 120 days of successful completion of the program but conversion is neither promised nor guaranteed. To be eligible for conversion to a permanent or term position, these Interns must also:

- Be a U.S. Citizen or National; - Complete at least 640 hours of work experience acquired through the Internship Program; - Complete their degree or certificate requirements; - Meet the Office of Personnel Management's qualification standards for the position to which the Intern will be converted (which may include a positive education requirement); - Meet all agency and program specific requirements as specified in their individual Participant Agreement; - Perform their job successfully as documented through performance evaluations; and - Be recommended for conversion by their manager or supervisor.

If converted to permanent or TERM appointment, the anticipated target position is Secretary, GS-0318-06; however, that may change based on the need of the organization at that time. The full performance level of the target position will be dependent on the type of position and will be determined at the time of conversion.


Initial Appointment Qualifications GS-02:

High school diploma or equivalent; OR continued study in a high school program of education plus completion of 1 period of student trainee work experience; OR 3 months of general experience.

General work experience shows his/her ability to perform progressively more complex, responsible, or difficult duties; and that shows his/her ability to learn the specific work of this job.

Must be enrolled or accepted for enrollment in an accredited college or university at least part-time, seeking a degree, and be in good academic standing (as defined by the school).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. The applicant will receive credit for all qualifying experience, including volunteer experience.

A period of student trainee work experience is equal to 320 hours of work experience.

Academic Year: At the undergraduate level, 30 semester hours or 45 quarter hours is comparable to 1 year of undergraduate education. Four years of progressive study or 120 semester hours meets the degree requirements. At the graduate level, 18 semester hours or 27 quarter hours.

Graduated students are not eligible for this position.

This intern position is designed to prepare a student trainee for employment after graduation as a Secretary, GS-0318-3/4/5/6. Interns will be assigned to one or more higher graded specialists who will assign tasks designed to increase familiarity with the target occupation, in a real world work environment.

Additional information

Reclamation has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisory approval.

This position is part-time during the school year, 20-30 hours per week, depending on school class schedule. During school breaks the student may work full-time.

This position will be filled at the GS-2 grade level, subsequent promotion to the next higher grade level per the target full performance is permissible without further competition. Promotion is not guaranteed or promised but dependent upon administrative approval and the agency’s continuing need for an actual assignment and performance at the higher level duties.

The entire period served as an Intern-indefinite is creditable toward completion of the required probationary period for initial appointment to a position in the competitive service. Prior Federal civilian service is credited toward the completion of the required probationary period in the same manner as prescribed in 5 CFR 315.802.

DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit www.dhs.gov/E-Verify.

Selective Service: Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: http://www.sss.gov

Housing is not provided.

Read more

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

After the vacancy announcement closes, a Human Resources Office representative will review your application/resume to ensure you meet the basic eligibility and minimum qualification requirements of the job. Your eligibility and qualification status will be based on an assessment questionnaire conducted using qualification standards, your responses to job-related questions, information provided in your resume, and required supporting documents (see the Required Documents section). Applicant’s answers to questions will be verified against information provided in their online resume. Be sure that the resume clearly supports the responses to all the questions by addressing experience, education and/or training relevant to this position.

Veterans’ preference applies to the selection for positions in the Pathways Program. The examination and selection of applicants will be made in accordance with the requirements of 5 CFR 302.

Applicants must make a fair and accurate assessment of their qualifications. Applicants rating themselves higher than is apparent in their description of experience, competencies, skills, and/or education/training OR whose resume/application is incomplete may be removed from employment consideration.

Eligible, qualified candidates will be referred to the hiring official in an unranked order by preference status: (1) Preference eligible having a compensable service-connected disability of 10% or more (CPS and CP); (2) Other preference eligible; (XP); (3) Applicants eligible for 5-point veterans’ preference (TP); and (4) Applicants not eligible for veteran’s preference (NV). To preview questions please click here.

Read more

Background checks and security clearance
Security clearance


  • Required Documents


Required Documents

To be considered for this position, applicants are required to submit a resume (with dates of employment/education, i.e. month/day/year and hours per week spent in the activity), an on-line assessment questionnaire, and the following supporting documents, as appropriate:

1. Transcript(s): All applicants MUST furnish a copy of his/her college transcript(s), if applicable. Transcripts must include the name of the college or university, specific courses, and the number of semester/quarter hours currently enrolled. Applicants not currently enrolled must provide a student schedule for the upcoming semester/quarter verifying at least half-time enrollment status. If selected, applicants will be required to provide official college transcripts to verify educational qualifications prior to reporting for work.

2. Proof of Pathways Eligibility: The applicant must show proof such as a letter from his/her accredited U.S. educational institution that verifies:

  • have been accepted for enrollment;

  • the degree/diploma/certification program in which the applicant is enrolled;

  • enrolled at least half-time (as defined by the school);

  • number of semester/quarter hours or class schedule for next semester/quarter; and

  • anticipated graduation date.

Please note: Accreditation: Only education from an accredited college or university recognized by the Department of Education is acceptable to meet education requirements or to substitute for experience, if applicable. For additional information, please go to the Office of Personnel Management at http://www.opm.gov/qualifications/ and U.S. Department of Education websites at http://www2.ed.gov/admins/finaid/accred/index.html websites.

Foreign Education: If the applicant’s education was completed or is from foreign colleges or universities to meet the qualification requirements, he/she must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html 3.** DD-214, Certificate of Release from Active Duty, if applicable; Applicants entitled to veterans’ preference must provide a copy of his/her DD-214, and should indicate on his/her application materials the type of veterans’ preference they are claiming. Veterans’preference entitlement will be verified by the employing agency.

  • For 5-point veterans' preference, submit a copy of the applicant’s DD-214 (Member 4 Copy), or an official statement of service from his/her command if he/she is currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves his/her military service was performed under honorable conditions.

  • For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation requested by this form.

  • For information on veteran's eligibility visit: http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/

  1. SF-50, Notification of Personnel action if the applicant is currently employed with the Bureau of Reclamation.
If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply


How to Apply

Applications (resume and assessment questionnaire) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington, DC time) on the closing date of this announcement. To apply, click the blue APPLY ONLINE button at the top of the page.

This vacancy is being announced through Bureau of Reclamation’s Hiring System—HireMe. For more information, please visit: https://www.usbr.gov/hr/

As part of the on-line application process, applicants may be required to submit supporting documents. Failure to submit the requested supporting documents may result in the applicant not being considered for this position. Options for submitting supporting documentation include:

  • Auto Requested Fax or uploading from the applicants USAJOBS profile – instructions provided during the online application process

  • E-mail to vvosquez@usbr.gov

  • Fax directly to the HR Office at (208) 378-5023

  • Mail to the Bureau of Reclamation, ATTN: PN-1446, 1150 North Curtis Road, Suite 100, Boise, Idaho 83706-1234 – or –

  • Hand deliver to the Bureau of Reclamation, Human Resources – Room 109, 1150 North Curtis Road, Boise, Idaho.

Include the applicant name and vacancy number on supporting documents.

This agency provides reasonable accommodation to applicants with disabilities. If an applicant needs a reasonable accommodation for any part of the application and hiring process, please notify the HR office at the phone number shown at the bottom of this page. The decision on granting reasonable accommodation will be on a case-by-case basis.

Read more

Agency contact information
Human Resources







BUREAU OF RECLAMATION 1150 N. Curtis Road, Suite 100 Boise, Idaho United States

Learn more about this agency

Next steps

Upon successful submission of the application packet, applicants will receive a confirmation email from USAJOBS. If this email confirmation is not received by the applicant, the application has not yet been accepted by the system.

After all application packages have been received, resumes and transcripts will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the Assessment Questionnaire. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile.

Read more

  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

Read more

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

Read more

Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/492900300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 03/02/2018 to 03/19/2018

Salary: $24,367 to $30,671 per year

Pay scale & grade: GS 02

Work schedule: Part-Time - PART TIME (20-30 hours per week), to fit school schedule. May work FULL TIME during the summer.

Appointment type: Internships - This is an Intern-indefinite position expected to last duration of student's academic attendance.