RailWorks Accounts Payable Clerk in Olympia, Washington

Accounts Payable Clerk

REQUISITION NUMBER: 20180416-52001-001

HOME COMPANY: Track Systems - West

COMPANY LOCATION: Track Systems - Chehalis, WA



Job Responsibilities:

Position Summary

Assists and supports the Accounting Department by performing routine accounting, bookkeeping, accounts payable and clerical duties.

Primary/Essential Responsibilities and Duties

• Enters AP information in a timely and accurate manner; ensures the integrity of vendor data

• Ensures all invoices received via mail and emails are sent to Shared Services in a timely manner. Works closely with Shared Services AP department via BottomLine Admin Reports.

• Collection and reconciling of Purchase cards from field and office staff.

• Manages on-line invoices payments via purchase card.

• P-card reconciliation end of the month

• Processes employee expense & mileage reimbursement reports (craft employees only)

• Codes and routes accounts payable invoices and enters backup documentation into JDE

• Balances and reconciles AP records; analyzes reports to identify errors and resolves and adjusts discrepancies.

• Researches and resolves routine AP questions and issues from managers, vendors, and other staff members

• Maintains a consistent information flow between Office Manager, Controller and Corporation.

• Completes purchasing receiving, writing equipment part/repair purchase orders and rental equipment purchase orders as needed.

• Assists with managing equipment work orders

• Verifies amounts and codes on various forms for accuracy

• Processes check requests ensures all appropriate approvals have been received prior to payment

• Codes and reconciles TravelAlliance bi-weekly invoice

• Assists with end of the month accounts payable accrual.

• Process and code intercompany invoices each month coordinating with project management and acquiring necessary approvals.

General/Other Responsibilities and Duties

• Assists as backup answering incoming calls and directs to appropriate parties.

• Complies with company policies relating to timeliness and accuracy of inputted payments.

• Sets up and maintains files

• Initiates SharePoint Vendor Set Up Requests

• Assists with the acquisition of new and/or replacement purchase cards when directed by Management. Work with Kim Alper in NY office.

• Performs other administrative and clerical duties as needed such as photocopying, assembling paperwork, scanning, and faxing

Job Qualifications:

• High school diploma; Accounting Degree preferred

• A minimum of 4 year accounting experience required

• Ability to process 200 + invoices per week.

• Reasonable knowledge of state sales and use tax.

• Familiarity with general accounting and accounts payable procedures

• Strong analytical skills; detail-oriented

• Ability to perform with a high level of discretion and integrity

• Good organizational skills and the ability to meet deadlines

• Good interpersonal and written and verbal communication skills

• Computer proficiency in Microsoft Excel and Word and familiarity with accounting software

Physical/Travel/Attendance Requirements

• Works in an office environment

• Frequently sits for long periods of time

• Frequently speaks, reads, writes and uses a computer keyboard

• May require occasional standing, walking, lifting, stooping, or bending

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned. Equal Opportunity Employer (Minorities/Females/ Veterans/Disabled)


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Railworks Corporation is an Equal Opportunity Employer (Minorities, Females, Veterans, Disabled)