CompuCom Project Manager / Coordinator in Redmond, Washington

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Project Manager / Coordinator

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Ref No.:

17-01718

Location:
Redmond, Washington

At e at http://www.excell.com/ X at http://www.excell.com/ cell at http://www.excell.com/ , we set you up for job success right from the start. Our precision recruiting process aligns the right fit for the right people.

Would you like the opportunity to provide operational support to a critical and dynamic research organization? Do you have the heart of a concierge with the eagle eye sharpness of an accountant? Do you enjoy helping others and contributing to a team atmosphere? Are you highly self-motivated, self-directed and hands-on, and possess excellent follow up skills? If you answered yes, then we have a great opportunity for you!

The Program Manager will be a team contributor who works with high efficiency and provides proactive support. Candidate must possess excellent written and verbal communication skills and be able to adjust direction in response to shifting priorities. S/He must be able to respond to senior colleagues and external academic contacts in a professional and helpful manner, and have the ability to accommodate different working styles and prioritize their own work.

Key responsibilities:

  • Manage and monitor shared mailbox on a daily basis.

  • Manage POs and other forms of payment

  • Work with internal accounts payable department to troubleshoot any issues through to resolution.

  • Serve as the contact person for the internal and external payment contacts, providing frequent updates and clear communications for what is needed and what to expect.

  • Prepare necessary documentation or proof of payments, ship actual physical checks.

  • Consistently maintain accurate details in CRM Dynamics database.

  • Coordinate Consulting Researcher (CR) program:

  • Maintain the CR Database daily

  • Maintain the CR Guide bi-weekly as updates occur

  • Monitor and check the mailbox 2-3 times a day

  • Respond to initial requests within 24 hours

  • Authorize travel and connect consultant with travel options

  • Confirm location(s), equipment, and access account are in order

  • Facilitate appropriate tax forms and expense / payroll submissions

  • Provide monthly and quarterly reports to the CR Program Manager

    Qualifications / Experiences:

  • 3-5 years administrative or project coordination experience in fast-paced environment

  • Ability to interact in a professional manner with all levels of management

  • Demonstrated ability to change direction in response to changing work situations

  • Must be proactive, able to deal with ambiguity, self-prioritize work resources, and juggle multiple tasks in a manner transparent to the team

  • Must be able to work independently to achieve results with a high degree of accuracy

  • Ability to work successfully in a team environment and build effective working relationships inside and outside of the group that involve contact at all levels of management

  • Demonstrate a high level of interpersonal skills and ability to accommodate working styles and perspectives of diverse individuals

  • Ability to be entrusted with the knowledge and handling of confidential information

  • Should be detail oriented and extremely organized

  • Extensive knowledge of and proficiency with Outlook, Word, Excel, and web based database tools

  • Ability to clearly communicate status of pending requests

  • Ability to provide ad hoc reporting

  • Ability to navigate Windows 10 and experience with internal tools and resources highly desired

  • Experience with file management or organization a plus

W2 only, no Corp to Corp. We are unable to sponsor H1B visas at this time. eXcell™ Supports Equal Employment Opportunity eXcell™, a division of CompuCom® Systems, Inc., a global company headquartered in Bellevue, Washington, provides IT staffing services and solutions to Fortune 1000 companies as well as small and medium business. For more information, visit www.excell.com at http://www.excell.com/ .