Terracon Consultants, Inc. Senior Accounting Coordinator in Lynnwood, Washington

Auto req ID 7892BR Posting Title Senior Accounting Coordinator Location Seattle MTE Service Line Materials Company Information Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon currently has more than 3,500 employees in 130 offices with services available in all 50 states. Terracon's growth is due to valued employees exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Job Description General Responsibilities: Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics and spreadsheets. May schedule and maintain calendar of appointments, meetings and travel itineraries and coordinate related arrangements. Routes or answers routine inquiries. Maintains files and mail. Prepares special reports. Gathers and summarizes data. May serve as a liaison between office and corporate functions. May be assigned to various functional areas of the company. Essential Role and Responsibilities: Acting on own initiative, provides advanced and diversified administrative support to an office or executives. Assignments generally involve work of a highly confidential nature and require extensive knowledge of the business, operating group and/or department and company practices, policies, programs and service lines. Exercises considerable discretion and independent judgment and is capable of handling complex information requests to ensure appropriate resources take action. Provides high-level administrative support of a highly confidential nature such as handling information requests, preparing correspondence, receiving visitors, arranging conference calls, scheduling and coordinating complex meetings. Assembles and analyzes information, prepares reports, presentations, manuals, agendas, correspondences and memoranda. Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Coordinates activities across departments. Manage invoicing and financial records for the office. Responsible for invoicing, review of aged WIP, Accounts payable, receivables and collections. May handle calendaring, travel schedules and arrangements, process expenses/invoices, and coordination of day-to-day activities. Regularly communicate with the Office Manager providing status updates on financial activities. In an Office location, may serve in one or more roles to support the corporate office or may help others in the role, including: Corporate Services Representative (CSR): Liaison between office and corporate functions such as Human Resources, Accounting, and Health/Safety. Local Computer Administrator (LCA): Liaison with IT; Primary contact for any computer related issues for the office including installing/removing software, running backups, and rebooting equipment. Collections Administrator: Coordinate collection efforts for the office. Make 7-10 day courtesy calls and follow-up on invoices Fleet Administrator: Liaison with Corporate Procurement. Monitor vehicle assignment, maintenance and repair of fleet. Manage gas cards, mileage reports and toll tags. Responsible for quarterly vehicle report. Process license renewals and driver alert reports. Provide Human Resources function for office management including recruitment, worker's compensation claims, and other HR support. Follow safety rules,