Office of the Secretary of the Interior Position Opening at usajobs.gov in Everett, Washington

  • Duties

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Duties
Summary

The Office of the Special Trustee for American Indians was established under the American Indian Trust Fund Management Reform Act of 1994 and is responsible to the Secretary of the Interior for implementation of all aspects and responsibilities assigned under the Act. The Office of Special Trustee (OST) was created to improve the accountability and management of Indian funds held in trust by the federal government. As trustee, the Department of the Interior has the primary fiduciary responsibility to manage both Tribal trust funds and Individual Indian Monies (IIM) accounts.

This position is with the Department of the Interior, Office of the Special Trustee for American Indians, Principal Deputy Special Trustee, Deputy Special Trustee-Field Operations, Beneficiary Processing Compliance in Everett, WA.

This position will perform multiple duties and functions in regard to the financial and administrative services at the field level, including the fiduciary responsibilities regarding Indian trust assets in respect to the collections of Individual Indian Money (IIM) and Tribal funds as related to all aspects of trust fund generation and funding practices, policies and procedures. The incumbent is also responsible for the examination, verification, and maintenance of accounts and accounting data as they pertain to various accounts within the organization’s focus of responsibility.

NOTE: You may be required to operate a vehicle while traveling; therefore you must be able to obtain and maintain a valid state driver’s license.

This is a permanent, full-time, career/career conditional appointment.

This vacancy may be used to fill additional positions as vacancies become available.

Salary Information GS-5: $35,464-$46,109 per annum. First time hires to the Federal government normally start at the lower salary range of the grade level.

This vacancy is also announced as OST-7800-17-KS-086(MP) for those applicants who wish to apply and be considered under Merit Promotion procedures.

The Office of the Special Trustee has determined that the duties of this position are not suitable for telework and the selectee will not be allowed to telework.

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Responsibilities

At the full performance level GS-5 the major duties of this position include, but are not limited to the following:

  1. Performs non-professional accounting and financial service functions at the field level, including verification and maintenance of accounts and accounting data.
  2. Assist higher graded technicians by preparing financial documents for accounting of straightforward transactions.
  3. Performs tasks such as change of address, name changes, restricting and unrestricting accounts, one time disbursements, etc.
  4. Performs basic research including information on account balances, lease/asset status, asset payments, account codes, account history, etc.
  5. Maintains accounts which include the preparation and review of routine financial documents to verify accounting data and necessary entries, utilizing the organization’s computerized accounting system(s).
  6. Provides customer service by receiving calls and visitors to the office. Screen calls to determine nature of business and answers routine inquiries.
  7. Performs administrative tasks such as logging and distribution of mail, maintaining administrative files, and records management.
  8. Documents customer interactions in the Trust Beneficiary Call Center’s system.
  9. Assists Fiduciary Trust Officer with scheduling, advertising and preparing for numerous outreach events.
  10. Prepares and types, from oral instructions or brief notes, technical documents, reports, and travel documents.
  11. Makes reservations and other travel arrangements for office staff.
Travel Required

Occasional travel - Travel of 1 to 5 nights per month may be required.

Supervisory status

No

Promotion Potential

05

Who May Apply
This job is open to…

This position is open to all US Citizens. Indian Preference Appllies.

Questions? This job is open to 2 groups.

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0503 Financial Clerical And Assistance

  • Requirements

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Requirements
Conditions of Employment
  • You must be a U.S. Citizen.
  • You will be subject to a background/suitability investigation/determination
  • You will be required to have federal payments made by Direct Deposit.
  • You must submit ALL required documents and a completed questionnaire.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/

Qualifications

Minimum Qualification Requirements:

To qualify for this position you must meet the Educational or Specialized Experience for the grade to which you are applying.

GS-05 A. Specialized Experience: To qualify for the* GS-05*, you must possess at least one full year of specialized experience equivalent to the GS-04 level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1) verifying and maintaining accounts and accounting data; and 2) researching to identify the cause of any discrepancies and recommending adjusting entries to correct the ledger.

-OR-

B. Education: Four full academic years (120 semester hours) beyond high school at an accredited Institution (e.g., business, secretarial or technical school, junior college, college or university). One year of full time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

-OR-

C. Combination: Equivalent combinations of successfully completed post-high school education and experience that totals 100% of the requirement for one year of specialized experience. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. The equivalent of 30 semester hours or 45 quarter hours (beyond the second year of attendance) is equivalent to 6 months of specialized experience.

NOTE: If you are substituting education for specialized experience, you must submit your transcripts with your application to verify the education. Failure to submit your transcripts will result in you receiving an “Ineligible Rating.”

Typing Proficiency: In addition to meeting the qualification requirements for the grade levels above, all applicants must show possession of 40 words per minute typing speed.

Applicants must show typing proficiency by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, OR by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website:*https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp*

All qualification requirements must be met by the closing date of this announcement.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

Education

Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements.

Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4

Additional information

Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. You are being evaluated under the Category Rating method, which means, if you are determined to be qualified you will be placed in one of three pre-defined categories. These categories are “Platinum”, “Gold”, and “Silver”. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the “Platinum” category will be identified for referral to the hiring manager and may be invited for an interview. Veterans' preference rules for category rating will be applied.

Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:

  • Accounting- Knowledge and ability to utilize an automated accounting system and perform verification, and maintenance of accounts and accounting data.
  • Oral Communication- Ability to communicate orally on a variety of topics.
  • Written Communication- Knowledge of written correspondence requirements to ensure the proper use of grammar in written documents.
  • Administrative Regulations and Procedures- Knowledge of administrative procedures and regulations in order to perform and maintain travel, procurement, time and attendance, and records maintenance duties.
  • Technology Application- Knowledge of various types of software to check email, review accounting and financial data in spreadsheets and make travel arrangements. If you are a status applicant (current career or career-conditional Federal employee or former permanent Federal employee with reinstatement eligibility in the competitive service), or are eligible under a special appointing authority and you are selected under this vacancy, you may be subject to serving a new one-year probationary period.

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

  • Required Documents

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Required Documents

Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at https://help.usajobs.gov/index.php/Howtocreateyourresume

Your application package must include: (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) Drivers license; (4) Form DD-214 OR VA letter and Standard Form 15 (if applicable); (5) Form BIA-4432, Verification of Indian Preference for Employment, if claiming Indian preference. No other form will be accepted; (6) College transcript (if applicable) for verification of qualifying education. Unofficial transcripts are acceptable.

You will find additional information on the following topics: (1) e-Verify; (2) Selective Service; (3) CTAP/ICTAP; (4) Education – accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site: http://www.bsee.gov/About-BSEE/Jobs/USAJobs-Assistance .

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.

Indian Preference Policy: Preference in filling this vacancy is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application prior to the closing date of the announcement, if claiming Indian Preference. Applicants selected under Indian preference from this vacancy will be appointed under the Excepted Service, Schedule A 213.3112(a)(7) appointing authority. Consideration will be given to Non-Indian applications in the absence of qualified Indian Preference eligibles.

NOTE: This HR Office uses an automated recruitment system. We query a question labeled “Background Information” in the Occupational Questionnaire to identify applicants claiming Indian Preference. You must answer this question. If you are claiming Indian Preference, you must also submit your valid BIA-4432 form to verify your claim.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

  • Benefits for federal employees
  • Healthcare insurance
  • Pay and leave

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

To apply on-line, you must complete and submit an application by accessing the USAJOBS website at www.usajobs.gov. To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.

To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on "Application Status." Click on the position title, and then select Apply Online to continue.

If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Monster Help Desk by e-mail at mgshelp@monster.com or by phone at 866-656-6831. The help desk is available Monday–Friday, 7:00 a.m. to 7:00 p.m. ET.

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Agency contact information
HR Assistant
Phone

703-787-1446

Email

human.resources6@bsee.gov

Address

Office of the Secretary of the Interior 4400 Masthead Street NE Albuquerque, New Mexico United States

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Next steps

You can track the progress of your application package via your USAJobs account. You will receive an acknowledgment from USAJobs that your submission was successful, once we have received your on-line assessment questionnaire, resume and any supporting documentation. You will be notified of the status of your application via your USAJobs account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background checks, and/or verification of your education. If you are selected, you will be contacted personally by the Human Resources Office posting this announcement.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/481197500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 10/13/2017 to 10/26/2017

Salary: $35,464 to $46,109 per year

Pay scale & grade: GS 05

Work schedule: Full-Time

Appointment type: Permanent